Q: How do I request financial aid?

A: For Adult Conferences, complete the online Financial Aid Application before April 8, 2025. For Youth Conferences, Group Leaders must apply on behalf of their group before April 15, 2025.

Q: What does financial aid cover?

A: For adults, it covers conference registration only. For youth, it covers $215 for on-campus or $190 for off-campus (excluding the $50 deposit).

Q: What is your refund policy?

A: For Adult Conferences, cancel at least 10 days before the event to receive a refund minus a $25 cancellation fee. No refunds for last-minute cancellations or no-shows. For Youth Conferences, deposits are non-refundable, and full refunds are only available if cancellation occurs 5 weeks before the event.

Q: How do I contact the Steubenville Conferences Office?

A: Email conferences@franciscan.edu (Adult) or youthconferences@franciscan.edu (Youth), or call 740-283-6315.

Q: What is the Ambassador Program?

A: The Ambassador Program encourages attendees to bring others to a conference and rewards them with registration discounts and on-site perks.

Q: What perks do Ambassadors receive?

A: Expedited check-in, group housing, campus store coupons, free/discounted registrations, and reserved seating for larger groups.

Q: Can I modify my registration after submitting?

A: Yes. Contact conferences@franciscan.edu for changes to your registration.

Q: What is included in on-campus housing?

A: Double occupancy rooms in residence halls. Linens provided. Option for A/C or non-A/C rooms. Roommate requests are allowed.

Q: Where can I eat on campus?

A: Meal plans are available and served in Antonian Hall. Additional options: The Well, Clear Creek Coffee, and local dining via shuttle or personal vehicle.

Q: How do vendors apply to be part of the conference?

A: Submit the Vendor Application by May 5, 2025. Each table is $400. Vendors must follow university guidelines and can sell approved items.

Q: What are the age and chaperone requirements?

A: Youth must be entering 9th grade (Fall 2025) through graduating 12th grade (Spring 2025). Chaperones must be 21+, Safe Environment trained, and background checked.

Q: Can priests or deacons join my group?

A: Yes. Priests attend free but must submit a Letter of Good Standing at least 3 weeks before the conference. Deacons must also complete the Adult Chaperone Verification Form.

Q: What is the Group Leader’s role?

A: Group Leaders manage registration, ensure policies are followed, coordinate forms and payments, and serve as the main contact throughout the process.

Q: What forms are required for youth and adults?

A: Liability Form (all), Adult Chaperone Verification Form (adults), and a Letter of Good Standing (clergy).

Q: Can I add or drop spots after registering?

A: Yes—up to 5 weeks before the conference. After that, all registered spots must be paid in full.